Creation of "temporary" copy locations

6

This idea was originally submitted to MVLC as ticket #184, based on phone conversations and I believe Tom has done some work in this direction.

The general idea is to make it easier for staff to manage items that temporarily in different locations - like items on display, in the new book room, etc.  There are different use cases based on the context, so different interfaces or approaches might be ideal.

One case is items on display.  Currently, the way to mark display items is through copy locations.  However, when a "non-fiction" item is changed to "display" the original copy location is lost.  Also, the display item must be manually changed back to its original copy location.  It would be helpful if there was an option that allowed the copy location to be automatically reset to the "permanent" copy location when the item is checked in - this will avoid items being reshelved in the regular place but still marked as "Display" in the catalog (which invariably happens).

Another case is new items.  Ideally this could be a time-based temporary copy location, that would stay "new" for either a number a months or a until fixed date (set by the library) before reverting to the permanent copy location.  However, since the copy location change has to coincide with physically moving the item (and probably removing stickers from the item), it would be nice if, after the set amount of time, checking in the item would trigger a prompt for staff to reprocess the physical item and confirm the copy location change.  Another useful feature would be use the check-in screen just for the activity of "un-newing" items.  If a whole batch of books were to be removed from the new books room at the same time, they could be pulled from the shelves, have the stickers removed, and then checked in to force the copy location change from the temporary "New" to the permanent copy location.

There may be additional use cases for temporary copy locations.  As I said above, I believe Tom has talked to a few MVLC libraries to see how this could benefit workflow.

Category

Status: 
Under review

Comments

Re: Creation of "temporary" copy locations

Moderator

This option feels like it is related to "pseudo-statuses", an idea that has been bandied about C/W MARS, basically adding the some of same functionality suggested for "temporary" copy locations to "temporary" or "pseudo-" statuses as well.  If we move forward with this idea, it might be cost effective to bundle in the similar status work, no?

Re: Creation of "temporary" copy locations

It looks similar from the outside, but from a development point of view would be two entirely different things. Statuses and locations are basically unrelated to each other and work very differently in the background.

Re: Creation of "temporary" copy locations

Admin

Thanks Tom! It sounds like the two ideas, then, should remain separate. For those who are interested in the statuses idea, it is posted at http://masslnc.cwmars.org/node/2636.

Re: Creation of "temporary" copy locations

Admin

As part of our investigation for moving academic course reserves into Evergreen, I'm creating requirements for a project very similar to this one that addresses storing permanent copy locations, circ modifiers and possibly some other parameters. I'll post a link here when they are in a better state. The project won't take care of the new items that get an alert after a certain period fo time, but would definitely address the ability to easily revert the parameters at checkin. 

Re: Creation of "temporary" copy locations

I liked this long ago, but as I look at it again, I just want to say that it sounds like a *wonderful* idea.